Terms and Conditions
Definition
These terms & conditions are an integral part of the agreement, once the space sponsorship/exhibition form has been signed by the company, the contents will have the status of a business contract governed by these present terms & conditions.
Payment
All payments are to done in full upon submitting the signed sponsorship / exhibition form to the Bahrain Society of Engineers. Until the receipt of the full payment your booking is not confirmed. All payments are to be made by cheque or by bank transfer. Please refer to the invoice for banking and account details.
Cancellation Policy:
In the event of the Organizers agreeing to any request to cancel participation and for release from the contract, the Exhibitor will be liable for all, or part, of the cost stated in the contract in accordance with the following scale:
In the event of cancellation before September 1st, 2019, 50% of the total contract value must be honoured.
In the event of cancellation after September 1st, 2019, 100% of the total contract value must be honoured.
Allocation of Space
The Organizers reserve the right to alter the layout of the exhibition in any respect and at any time, on the provision that the Organizers will adjust the cost of the space of any one or more Exhibitors whose stand area is affected by such an alteration. However, the Organizers will not be liable to make any further payment or compensation and the Exhibitors will not be entitled to withdraw from their contracts because of such layout changes.
Island Stands
If you have booked an Island Stand, this will be an area on the show floor with aisles around it, hence it is important to ensure that your stand designers are fully aware of the build guidelines. Only 50% of an Island Stand can be blocked. For example, if the area you have booked measures 6m x 12m, at the edge of the 6m side, you may only block 3m and on the edge of the 12m side you may only block 6m. The same rule applies to all four sides of your stand. Be advised that designs submitted by exhibitors or their contractors, which does not conform to the guidelines set above, will not be approved.
Maintenance of Exhibition Stand
Maintenance work will not be permitted on stands during the Exhibition open hours. Should you require any maintenance work on your stand during the Exhibition open days, please contact the Exhibition reception at Exhibition Center to arrange access after the Exhibition closes. This request must be submitted to the Organizers, Office by 16:00hrs on the day access is required.
Please note that access will be provided for 1 hour only after show closes, and access to the halls will be possible 45 minutes before the show opens. If you wish to access the halls before show opens please ensure to submit your request the day before access is required.
Exhibition Manual
An Exhibition Manual providing information, guidance & direction to exhibitors, designers & contractors will be issued and send to all exhibitors. All mandatory directions contained therein must be observed unless otherwise exempted by the Organisers in writing.